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OUR SERVICES

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Meeting Planning & Consulting

Planning a successful meeting involves extensive preparation. In today's fast paced business environment, finding the time and the staff to handle the details can be difficult. Summit Management's expert staff is here to give you the backup you need to get the job done right!

From initial site selection through final accounting, our seasoned professionals assist every step of the way. We'll help with budget preparation, contract negotiations, guest communications, and any of the countless tasks which must be attended to before, during and after every meeting. We want to be your partner! Mix and match the services you need for your client.

Summit also offers meeting consulting services for companies with an in-house planning team that requires experienced and efficient outside asssitance on large and complex projects. Unlike a turnkey contract, in this scenario you can decide how much or little of our expertise you require. Just like other specialized professionals such as IT support, accountants, or lawyers, we take care of the details while you and your team concentrate on the big picture.

Turnkey Solutions

Summit Management specilaizes in completely turnkey solutions for any type of meeting, no matter how challenging. It could be your toughest and most difficult event, new product launch, investigator meeting, key opinion leader meeting, etc. We have the staff and resources to be deployed anywhere in the world while delivering on time and on budget.

Travel Management

Planning a successful meeting involves extensive preparation. In today's fast paced business environment, finding the time and the staff to handle the details can be difficult. Summit Management's expert staff is here to give you the backup you need to get the job done right!

From initial site selection through final accounting, our seasoned professionals assist every step of the way. We'll help with budget preparation, contract negotiations, guest communications, and any of the countless tasks which must be attended to before, during and after every meeting. We want to be your partner! Mix and match the services you need for your client.

Registration Software

Summit Management Services provides you with cutting edge technology options you have never had before. Our propietary online registration site, ONCORR's revolutionary conference-planning software was designed specifically for corporate meeting planning. Our comprehensive meeting management systems allow secure, around-the-clock access to registrants and meeting planners from any device.

A/V & Technology

Our partners Zki Communications are your technical support team for on-the-ground support for your meetings anywhere in the world. They provide a full array of technical services that include:

  • - Full complement of recording options
  • - Audience Response Services (ARS)
  • - Web-casting from the venue
  • - Full Audio/Visual and Staging Support
  • - Pre-production, Planning, Coordinating, and Logistical Support-

They have more than 3 decades of experience and a proven track record of success in supporting the needs of some of the most demanding companies in the world.

Online & Virutal Meetings

We understand that not everyone can be every meeting. For offsite participants, we offer expert WebEx virtual meeting services, including full camera and internet support.

Sunshing Reporting and Compliance

PhRMA guidelines are regularly reviewed by our senior management team, and we host semi-annual discussions about the latest guidelines with all members of our staff. Our clients have different interpretations about the guidelines, including what level of hotel property is suitable for their meetings. In Asia, Africa, and parts of Europe, we encourage our clients to be more flexible as to whether higher-tier hotels are appropriate, simply because many peopereties are incapable of providing proper security or support for meetings.

Working closely with sponsors and CRO's, we then discuss the compliance aspects of the decision to find the best value and the lowest cost.

Our clients have wsidely varying views about the degree of detail required for Open Payments (Sunshine) Act compliance issues, and work to achieve a balanced reporting framework that exceeds the requirements of the statute.

Logistics Management

We know how hectic on-site meeting coordination becomes. Your staff is already overburdened, without worrying about making sure that all the details have been handled. And a hotel's local hospitality & logistics staff simply cannot match the proficiency and competence of a professional meeting planner.

With Summit Management Services on-site at your meeting, you'll be sure reservations are honored, meeting rooms are ready, the AV is in place and functioning, and that your catered events will come off without a hitch. Our staff knows all the details of your meeting, and we also know the full history from start to finish. How can you insure the success of a meeting? The simple answer: Use Summit Management Services.

Cost Controls

Our staff will prepare a comprehensive budget for your meeting/event, tailored to match your needs. We can provide accurate estimates for air travel, hotel, meals, special events, ground transportation and other expenses even before you've decided on a final location.

For multinational corporations hosting meetings with international participants, our accounting department can even arrange to compute "back charge" contributions, based in local currency or US Collar amounts.

After the conference comes the hardest part of a meeting -- the reconciliation. Let the experts at Summit make it easy for you ~ and for the accounting department. Consolidated billing with complete backup eliminates hours of tedious effort. You'll always know exactly what you spent on your meeting when Summit coordinates your functions.

Your complete "Final Accounting" will be submitted with a breakdown of all charges, clear and concisely listed. All hotel, food, beverage, and entertainment expenses are carefully reviewed to ensure accurate billing.

Summit Management Services supplies complete documentation and backup of all expenses, based on a "pass-through" basis, including:

  • - Hotel bill: Rooms, tax, gratuities, meeting room rental fees, food & beverage, hospitality/office expenses, VIP amenities, etc.
  • - All transportation expenses
  • - Supplementary materials obtained or produced by Summit Management Services
  • - All on-site expenses incurred: Hotel, meals, porterage, special events, etc.
  • - All items ordered or purchased through authorized staff members will be categorized as pass-through expenses and included in the final billing.

Location Sourcing

Selecting the right destination and hotel can "make or break" a conference. Our extensive knowledge of domestic and international hotel options will facilitate your selection of the perfect meeting site. Do you want to dazzle your attendees with the hottest "in" spot in the Caribbean? Does your budget require five-star ambiance at a bargain rate? We know where to look. Our staff has circled the globe, hosting meetings in major cities around the world. One phone call can save you hundreds of hours of work. In some cases, we can even have a firm offer on your desk the same day!

Participant Feedback

Summit utilizes exciting technologies like Constant Contact, ARS and Slido to help you track your meeting participants' feeback before, during, and most importantly after the meeting.

Incentive Travel Programs

Incentive Travel is a great way to motivate and reqard your valuable customers and employees. It can be a large or small group or individuals that you want to reward for eithe rbuying or selling something related to your company.

Summit has the experience and expertise to help your company craft the best incentive program for your loyal customers, top employees, or both! We have spent the past 35 years helping businesses of all size create memories that last a lifetime.